Bradbury meeting room specification

Construction

The Meeting Room is part of a new building that was constructed in 2010 to a very modern design and fully complies with all the latest safety, sustainability and disability requirements. There is a flat ceiling with a roof window lantern to provide plenty of natural light and ventilation and there is a light coloured sprung wooden floor. One wall is part of the original stone church wall and contains obscured arch style windows. There is a picture rail on one wall suitable for hanging paintings or attaching flip chart paper etc; There is easy level access to the Bradbury Hall and the Coffee Bar and the Meeting Room can be used on its own or as additional circulating space for the Main Hall or the Coffee Bar.

Meeting Room Dimensions

The Meeting Room has easy level access to the Coffee Bar via a folding set of doors which when opened provides a larger flexible space.

Maximum dimensions:

• Width - 4.2 metres (13 feet).
• Length - 5.6 metres (18 feet).
• Height - 2.4 metres (7 feet).
• Floor area - 23.5 square metres (253 square feet).

Meeting Room Access

Access from the street is via 2 sets of double doors at right angles to each other with the maximum size of 1.38metres wide x 2metres high and through the Coffee Bar. Access from the Bradbury Hall is via two single doors at right angles with each other.

Meeting Room Capacity

The number of people allowed in the Meeting Room depends on the use and the risk assessment carried out for the event. Please do not invite the maximum numbers to your event until we have agreed that your event will comply with safety regulations.

The building fully complies with all safety regulations regarding emergency exits and fire alarms etc; The risk assessment will centre on how you will get people out and away from the building in the event of an emergency. For example it may take longer to get people out in wheelchairs or prams than a youth group. We will be able to help you with this.

Approximate numbers that could be accommodated with the central ‘Board Room’ table:

• Social gathering with everyone standing - 36.
• Board Room style with a central table 3650 mm x 1400 mm - 16 sitting around the table.
• The Board Room Table is made from 5 tables of 1400 mm x 730 mm which can easily be separated.

Approximate numbers that could be accommodated without any tables:

• Social gathering with everyone standing - 44.
• Theatre Style with everyone seated in rows - 30.

Approximate reductions in numbers:

• For every extra 1800 mm x 760 mm table used - Reduce numbers by 4.
• For every extra 1800 mm x 760 mm table used with 8 chairs - Reduce numbers by 8.

Meeting Room combined with the Coffee Bar Capacity

The Meeting Room and the Coffee Bar can easily be converted into one large area by opening the folding partition wall.

Approximate numbers that could be accommodated assuming the Coffee Bar ‘Serving Station’ remains in position:

• Social gathering with everyone standing - 130.
• ‘Coffee Morning’ layout with the included 11 tables and 62 chairs - 62 sitting and 58 standing.
• Theatre Style with everyone seated in rows - 84.

Chairs

16 x stackable banqueting chairs with padded seats and backs are provided. These chairs can be linked, if needed, to comply with safety regulations. Additional chairs of a different design can be provided on request/

Tables

5 x Heavy duty 1430 mm x 7300 mm tables with imitation light oak tops are available to make up the boardroom table. Additional tables can be provided on request.

Internet

There is a Wi-Fi Broadband system - password controlled - which you may use free of charge at your discretion and at your own risk. Note that we do not have technical support available on a 24/7 basis and you should have a back up plan in case the Wi-Fi system goes down during your event.

Data Projection

A Data Projector is not provided but there is provision for a projector to be connected at the rear of the meeting room.

Plasma Screen

There is a 50” plasma screen with speakers fitted to the end wall. A full set of input connections are provided.

Flip Charts - Additional Charge.

Flip charts complete with paper and pens are available.

Presentation Equipment - Additional Charge

We can arrange the supply of any additional technical equipment you may need for your lecture or presentation.

Catering - Additional Charge

We can arrange catering for your event from just coffee or a buffet lunch to a full sit down meal.

General Lighting

The Meeting has 3 separate lighting circuits, each controlled via a dimmer:

1. Fluorescents to provide general lighting.
2. 4 x low voltage wall spotlights to create mood lighting.
3. 10 x low voltage overhead spotlights to create mood lighting.

There are 5 preset lighting states and an overall raise or dim feature. The lighting can be controlled from any one of 2 positions around the Meeting Room.

Hearing Induction Loop

The room does not currently have an Induction Loop system. The installation of an Induction Loop system is planned. There are two other loop systems in the immediate area which can affect the space with cross talk.

Sound

A sound system is not supplied and should not be needed for a typical lecture or demonstration.

Power Outlets

Data Patching

There are two RJ45 Data connection points adjacent to the plasma screen which terminates at a patch panel in the services room. This will allow the patching of equipment around the building.

Heating

Heating is provided via a fan assisted radiator which will maintain a constant temperature of 20°C. The heating, if required, is automatically activated upon first entry to the Meeting Room.

Windows

There is an electrically operated roof window.

Blinds

The roof window has an electrically operated blind to provide dim-out. The Meeting Room cannot be blacked out completely using the fitted blinds.